Finance Agenda – 22nd November 2021
Uploaded on November 16, 2021
PADDOCK WOOD TOWN COUNCIL
The Podmore Building, St Andrew’s Road, Paddock Wood, TN12 6HT
Telephone: 01892 837373
NOTICE OF A MEETING OF THE FINANCE COMMITTEE TO BE HELD on Monday 22nd November 2021, in the Day Centre Commercial Road at 7.45 pm
F20 DECLARATIONS OF INTEREST
F21 MINUTES OF THE PREVIOUS MEETING
To APPROVE the minutes from the previous meeting held on 9th August 2021
F22 UPDATE FROM PREVIOUS MINUTES
Accounts with the Nationwide, Hampshire Trust Bank and Cambridge building Society have been set up. However, the Town Council does not qualify for the FSCA Scheme as it budget is more £428,901.
The current balance in the reserve accounts as of 31st October 2021 is as follows:
F24 CURRENT ACCOUNT
The balance of the current account as of the 31st October 2021 = £198,893.57
F25 RPI & CPI
According to the Office of National Statistics the figures for September are as follows: RPI = 4.9% CPI = 3.1%
F26 FEES and TARIFFS
To consider the Council’ fees and tariffs for the year 2022/2023. In 2021/2022 the council increased all its fees by 1%.
. (Existing fees and tariffs attached)
F27 STAFF SALARIES
The clerks are paid according to the SLCC pay scales and the Estates Staff are paid at a locally agreed rate, although salaries are in line with the recommended rates from the GMA (formerly the IOG.) The National Joint Council has not announced any increases for 2021 but the council allowed 2% provision in its budget for all staff. The Personnel Committee has recommended a budgetary provision of 2% for the next budget year. The Committee has also requested £3000 be allocated for HR support going forward.
- a) In 2021/2022 the council appointed David Buckett as its internal auditor. It is recommended that the council re-appoints Mr Buckett for the year 2022/2023.
- b) PKF Littlejohn have returned the council’s Annual Return with no issues raised. The relevant notices have been posted on the website and noticeboard outside the office.
- c) The Audit Fees for 2020/21 were increased as the council’s reserve fund took the fees into the next payment bracket. This is due to the S106 funding currently being held in the account.
(a) Existing Contracts
(See attached sheets)
(b) Every year the Council pays subscriptions to the following organisations:
Institute of Cemetery Management
Grounds Management Association (formerly IOG)
The Council has also agreed to pay the CIMA (Chartered Institute of Management Accountant) Membership for the new RFO.
(c) To note the anticipated figures for the year end.
(c) To consider the draft budget figures and notes for the 2022/2023 budget. Please note these figures will be finalised at the January meeting.
F30 FOOTBALL FOUNDATION GRANT
Paddock Wood FC has applied to the Football Foundation for a grant for £11,840 to install the fencing around the pitch at the Elm Tree. Planning permission has already been given.
As the land is owned by Paddock Wood Town Council the Football Foundation requires the Town Council to be a joint applicant for the grant.
Members are asked to agree that the Town Council’s name can be added to the application. There is no financial implication to the Council. The FF had asked for the information by the 19th November but have agreed to defer the deadline until the 23rd November to allow the Town Council to decide.
F31 DATE OF NEXT MEETING
The next meeting will be held on Monday 10th January 2022
Clerk to the Council
16th November 2021