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Estates Agenda – 27th September 2021

Agendas Uploaded on September 21, 2021

PADDOCK WOOD TOWN COUNCIL

The Podmore Building, St Andrews Road, Paddock Wood

Tonbridge, Kent, TN12 6HT

Telephone:  01892 837373

www.paddockwood-tc.gov.uk

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NOTICE OF A MEETING OF THE ESTATES COMMITTEE to be held on Monday 27th September 2021 at 8 pm in the Day Centre, Commercial Road.

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APOLOGIES

ES18            DECLARATIONS OF INTEREST

 

ES19            MINUTES OF THE PREVIOUS MEETING

To APPROVE the minutes of the meeting held on 23rd August 2021

 

ES20            MATTERS ARISING FROM THE PREVIOUS MEETING

(a)                Paddock Wood Cemetery ES9 a -There has been correspondence with the contractor following the site meeting. The matter is currently unresolved and will be followed up by the Estates Manager.

(b)                Paddock Wood Cemetery – ES9 b- The drainage work is complete.

(c)                 ES12- There have been difficulties sourcing the e van.  Alternatives are being sought and it is hoped to have proposals available for the meeting.

(d)                ES10  Brown moths- various locations. Following advice, a quotation was obtained and accepted for removal instead of spraying. The company in question failed to attend or schedule the work so it was cancelled. A contractor was asked to quote based on spraying with a pesticide that does not persist in the environment and is harmless to other wildlife such as hedgehogs which might eat the dead caterpillars. This work has now been carried out and the cutting of the hedges started w/c 6th September 2021.

 

ES21            HURRICANES BASEBALL

To consider the attached request from the Hurricane Baseball Club.

 

ES22            FLOODING, PUTLANDS FIELD

To receive a verbal update from the chairman.

 

ES23            WORK REQUIRED BY LEGIONELLA SURVEYS

Several plumbing contractors were approached to carry out the work required by the survey. Only one was willing to survey and quote. This quotation is attached for members only. Members to decide whether to accept this, bearing in mind that legionella is a safety issue and failing to do the recommended work will have liability implications.

 

ES24            ANNUAL INSPECTIONS

  1. a) Tree safety inspection – the work from last year’s inspection has been completed over the summer. The original report had recommended felling a tree at Fuggles Close, however the tree surgeon has suggested that the tree could be saved by bracing.  Advise is being sought from the tree inspector as to whether this would be acceptable.
  2. b) The playground inspections have been completed and the Estates Manager will arrange for remedial work to be carried out as required. It was recommended that the stage at St Andrews should be removed for safety reasons.  It is currently fenced off and will be removed during the autumn.

 

ES25            OFFICE TELEPHONE SYSTEM

                     As phones are to go cloud based by December 2025, the office has been looking into changing the phone systems to comply with this. Over the summer the phones in the office developed significant faults which could not be corrected by BT.

Quotations have been obtained and the office phone system will shortly be upgraded.

The quotation received is only marginally more expensive than what is currently in place which is outdated and not operating properly. It also has additional features that will enable staff to divert calls to facilitate home working if that becomes necessary.

 

The Council has also been seeking to have WIFI installed in the Day Centre. Most providers have advised that the Wi-Fi signal in the area is too weak.  BT may be able to overcome this, and discussions are continuing to try to resolve the problems.

 

 

ES26            BUDGET 2022/2023

Members are asked to consider any projects they would like to put forward for next year.  These can be discussed at the October meeting and put to the Finance meeting in November.

 

ES27            SOUTHERN WATER WORKS AT GREEN LANE

To receive an update on the progress of the works.

 

ES28            FOAL HURST WOOD

The bench by the dipping pond has been damaged beyond repair.  Members are asked to approve a replacement bench.  Details of a suitable replacement will be available at the meeting.  There is currently £3000 in the reserve fund.

 

ES29            ESTATES MANAGER’S REPORT

                     To receive an update from the Estates Manager.

                    

Under section 1 (2) of the Public Bodies (admission to meetings) Act 1960 the following items may be exempt from the press and public.

 

ES30            PITCH FEES

                     To consider the attached.

 

ES31            KENT CLOSE ALLOTMENTS

                     To consider the attached advice from the Council’s solicitor & Clerk’s report

 

ES32            BOWLS CLUB LEASE

                     To APPROVE the draft lease.

 

ES33            DATE OF NEXT MEETING

                     The next meeting will be held on Monday 11th October 2021.

NICHOLA REAY

Clerk to the Council

21st September 2021