Publication scheme

Policies & Procedures Uploaded on June 24, 2020

Information available from PADDOCK WOOD TOWN COUNCIL

Information to be published How the information can be obtained Cost

Detailed at end of document

Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)


This will be current information only


Hard copy /Website  
Who’s who on the Council and its Committees Hard copy /Website


Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address Hard copy/ Website  
Location of main Council office and accessibility details Hard copy/Website  
Staffing structure Website  
Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)


Current and previous financial year as a minimum

Hard copy /website  
Annual return form and report by auditor Hard copy /website  
Finalised budget Hard copy / website  
Precept Hard copy / website  
Borrowing Approval letter Hard copy  
Financial Standing Orders and Regulations Hard copy/ website  
Grants given and received Hard copy/website  
List of current contracts awarded and value of contract Hard copy  
Members’ allowances and expenses Hard copy/ website  
Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)


Hard copy/ website  
5 year Plan & Strategic Aims Hard Copy/Website  
Annual Report to Parish or Community Meeting (current and previous year as a minimum) N/A  
Local charters drawn up in accordance with DCLG guidelines N/A  
Class 4 – How we make decisions

(Decision making processes and records of decisions)


Current and previous council year as a minimum


Hard Copy/Website  
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Hard copy/ Website  
Agendas of meetings (as above) Hard copy /Website  
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. Hard copy /Website  
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. Hard copy/Website  
Responses to consultation papers Hard copy  
Responses to planning applications Hard copy/ website  
Bye-laws Hard Copy  
Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)


Current information only


Hard copy/Website  
Policies and procedures for the conduct of council business:


Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements




Hard copy /Website



Complaints procedures (including those covering requests for information and operating the publication scheme)


Hard copy /Website  
Information security policy N/A  
Records management policies (records retention, destruction and archive) Hard copy/Website  
Data protection policies Hard copy/Website  
Schedule of charges )for the publication of information)


Hard copy/Website  
Class 6 – Lists and Registers


Currently maintained lists and registers only


Hard copy/Website  
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) N/A  
Assets Register Hard copy/Website  
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) N/A  
Register of members’ interests Borough Website  
Register of gifts and hospitality Hard copy  
Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)


Current information only

(hard copy or website; some information may only be available by inspection)  
Allotments Hard copy  
Burial grounds and closed churchyards Hard Copy/website  
Community centres and village halls Hard copy  
Parks, playing fields and recreational facilities Hard copy  
Seating, litter bins, clocks, memorials and lighting Hard copy  
Bus shelters Hard copy  
Markets N/A  
Public conveniences N/A  
Agency agreements N/A  
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Hard copy  




Contact details:

All requests for information must be submitted in writing to the Clerk at the address below.  Once the clerk has received the request you will be notified of the cost, and the documents will be sent out on receipt of payment.

Paddock Wood Town Council, The Podmore Building, St Andrews Road, St Andrews Field

PADDOCK WOOD,TN12 6HT Tel: 01892 837373 email:






Disbursement cost Photocopying @ 10p per sheet (black & white) Actual cost *
  Photocopying @ 25 p per sheet (colour) Actual cost
  Photographic quality paper

Cost at time of request

Actual cost
  Standard second class postage at the time of request – dependant on the size of envelope.


Actual cost of Royal Mail standard 2nd class




* the actual cost incurred by the public authority

 Reviewed April 2021