PADDOCKWOOD TOWN COUNCIL
The Podmore Building, St Andrews Field, St Andrews Road
Paddock Wood, Kent, TN12 6HT
Telephone: 01892 837373
NOTICE OF THE ANNUAL MEETING OF PADDOCK WOOD TOWN COUNCIL TO BE HELD ON Monday 30th May 2022 at 7.45 pm in The Day Centre, Commercial Road, Paddock Wood
Residents do not need to attend a meeting to ask a question of the Council. Questions can be sent at any time to the Council offices using the details above.
QUESTIONS FROM RESIDENTS (15 minutes)
If you wish to speak to the Council about any item on the agenda, please see the updated Protocol for the Public attending Town Council and Committee meetings, which can be found on the website or can be obtained from the Town Council offices.
BOROUGH & COUNTY COUNCILLORS UPDATE (10 minutes)
Town Councillors should submit questions a week in advance, if possible, to the Borough/County Councillor concerned (copied to the Town Clerk).
C1 DECLARATIONS OF INTEREST
C2 ELECTION OF CHAIRMAN FOR THE YEAR 2022 – 2023.
The following nominations have been received:
Cllr R Atkins – proposed Cllr H Atkins, seconded by Cllr S Hamilton
Cllr M Flashman – proposed by Cllr Boyle, seconded by Cllr Williams
C3 ELECTION OF VICE-CHAIRMAN FOR THE YEAR 2022 – 2023.
The following nomination has been received:
Cllr S Hamilton – proposed by Cllr R Atkins, seconded by Cllr H Atkins
Cllr C Williams – proposed by Cllr M Flashman, seconded by Cllr Moon
C4 MINUTES OF THE PREVIOUS MEETING.
(a) To APPROVE the minutes of the meeting held on Monday 19th April 2022.
(b) To Note the minutes of the Governance Committee meeting held on 25th April 2022.
(c) To NOTE the minutes of the Planning Environment Committee meeting held on the 19th April 2022 & 3rd May 2022.
(d) To NOTE the minutes of the Estates Committee meeting held on the 9th May 2022.
(e) To NOTE the minutes of the Annual Town Meeting held on Wednesday 11th May 2022
C5 MATTERS ARISING FROM THE PREVIOUS MINUTES
LOCAL PLAN update
- Revised Hearing Statement deadline for Matter 6 (strategic sites) is 11th
- There is an additional question for the Paddock Wood and east Capel Matter (Qu. 23)
- Tudeley Village Hearing will be on 14th June
- Paddock Wood and East Capel hearing is scheduled for 15th
Full details can be found at https://tunbridgewells.gov.uk/planning/planning-policy/local-plan/examination-of-the-local-plan
The Council’s planning consultant will be responding to the additional questions and attending the hearing.
C6 MEMBERSHIP OF COMMITTEES AND OUTSIDE ORGANISATIONS
To APPROVE the committee membership for 2022/23
C7 COUNCIL POLICIES
The council’s Governance Committee (formerly PPP) reviewed the following documents and have put them forward for APPROVAL by the Council:
(a) Standing Orders
(b) Terms of Reference
(c) Financial Regulations
(e) Health and Safety Policy
(f) Data Protection Policy
(g) Complaints procedure
(h) Freedom of Information Document retention policy and publication scheme.
C8 EMPLOYMENT POLICIES
The Personnel Committee reviewed the staff handbook at its meeting and has put it forward for APPROVAL by the Council.
C9 MEETING DATES 2022/2023
To APPROVE the attached meeting dates for the year 2022/23
If any member has any queries regarding the payments, please contact the RFO by Thursday lunchtime.
(a) To NOTE the receipts list. – 273 – 300.
(b) To approve the payments list. Nos 935 – 975
(c) Audit – the internal auditor will attend the office on 26th May 2022. PKF Littlejohn have advised that the Annual Return should be received by the 30th June 2022. The Accounts and Annual Return will be presented to the Council at the meeting on the 20th June 2022.
(d) Grant to Scouts – £500
Following on from the previous meeting the accounts for 2019 are available for members. These are the most recent ones available.
C11 COMMUNITY CENTRE
C12 NEIGHBOURHOOD PLAN
The next meeting will take place on the 18th May 2022 when the results of the Regulation 14 consultation will be discussed.
C13 HIGHWAYS IMPROVEMENT PLAN
To consider a report from the Planning & Environment Committee regarding the HIP.
C14 CLIMATE CHANGE WORKING PARTY
Cllr Bisdee will be attending the KALC Environment Calculator Workshop on the 19th May 2022.
It is proposed to seek quotes for a Carbon Audit of all the Council’s buildings so that this can be budgeted for in the next financial year.
C15 ESTATES STAFF
C16 JUBILEE PICNIC
To receive an update on the plans for the picnic. Volunteers are needed to assist with stewarding the event.
C17 REPORTS FROM REPRESENTATIVES
(a) Chairman’s meeting.
(b) Paddock Wood Business Association
(c) Bereko Committee
(e) Medway Valley Line
(f) Hop Pickers Line
(g) Youth Council
(h) Putlands Leisure Centre
(i) Royal British Legion
C18 DATE OF NEXT MEETING
The next meeting will be held on Monday 20th June 2022, at 7.45 pm in The Day Centre, Commercial Road
Clerk to the Council
23rd May 2022