Return to “In Person” Town Council Meetings

Policies & Procedures Uploaded on June 8, 2021

Town Council Meetings

The legislation that allowed virtual meetings ended on the 7th May 2021, so the Town Council must now hold all meeting in person.  The Day Centre has limited capacity, and the maximum number of people that can safely be accommodated is 18, in total.

At present Covid 19 restrictions still apply, and Councillors and public are asked to observe the following precautions.

  1. Facemasks to be worn (unless exempt) when entering the building. They may be removed once seated. Masks must be put back on when leaving the meeting.
  2. Hand sanitiser to be used on arrival & departure from the Day Centre. There is a dispenser in the lobby.
  3. Please check in using the QR code or leave your name and address at the door.
  4. Town & Borough Councillors should use the main entrance.  Seating will be laid out as per the attached plan.  Please start from the front and fill the seats working back.  Seats for the Borough Councillors will be in the serving area.
  5. Members of the public should use the side entrance. Seating will be in the side area to the Day Centre.  Admission will be 10 minutes prior to the start of the meeting.  There will be room to accommodate 5 members of the public and spaces will be allocated on a first come basis. Please leave as soon as the meeting has finished.
  6. Bring your own water if you require it – the kitchen is closed.
  7. Tables and chairs will be spaced according to government guidelines. Please do not move your chair.
  8. Doors and windows will be kept open during the meeting.
  9. Councillors asked to arrive promptly, allowing time to be seated, and to leave immediately the meeting finishes. (no more than 15 minutes prior to the start of the meeting)
  10. One Councillor is asked to remain behind to assist the clerk with cleaning and returning the tables to the correct positions.


If you experience any COVID-19 symptoms do not attend the meeting

The main symptoms of coronavirus (COVID-19) are:

  • a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • a loss or change to your sense of smell or taste – this means you have noticed you cannot smell or taste anything, or things smell or taste different to normal

Nichola Reay

Clerk to the Council

16th June 2021.