PADDOCK WOOD TOWN COUNCIL
The Podmore Building, St Andrews Field, St Andrews Road
Paddock Wood, Kent, TN12 6HT
Telephone: 01892 837373
MINUTES OF A MEETING OF THE GOVERNANCE COMMITTEE HELD ON MONDAY 22ND OF AUGUST AT THE DAY CENTRE AT 7.45 PM
PRESENT: Cllr H Atkins (in the Chair) Cllr R Atkins, Cllr S Hamilton, Cllr T Bisdee, Cllr D Kent.
IN ATTENDANCE: Mrs C Reilly Deputy Clerk, Cllr C Willams (with reference to item GOV14)
GOV11 DECLARATIONS OF INTEREST
There were no declarations of interest.
GOV12 MINUTES OF THE PREVIOUS MEETING.
The minutes of the meeting held on Monday11th of July were APPROVED and signed by the Chairman.
GOV13 UPDATE OF TERMS AND CONDITIONS OF GOVERNANCE COMMITTEE
To reflect the fact that all newly introduced policies must first be approved by full Council as in the past. Cllr H Atkins proposed, and Cllr D Kent seconded that the Terms of reference for the Governance Committee should be amended to include “Any new policies approved by the Governance Committee must subsequently be approved by full Council before coming into force.” Unanimous
GOV14 GRAFFITI POLICY: To consider the draft policy. Members considered the policy and heard from Cllr Williams regarding feedback from Paddock Wood Youth Council relating to graffiti and street art. Cllr R Atkins proposed and Cllr D Kent seconded that the policy with amendments as attached to these minutes should be approved and submitted to full Council. Unanimous.
GOV15 ADVERSE WEATHER PLAN: To consider amendments if any.
Members discussed the plan as provided and amended as per the revised document attached to these minutes. Cllr H Atkins proposed and Cllr T Bisdee seconded that the policy should be approved as agreed. Unanimous.
GOV16 FLAG POLICY: To consider amendments if any.
Cllr H Atkins proposed, and Cllr S Hamilton seconded that the policy with amendments as suggested attached to these minutes should be approved. Unanimous
GOV17 FINANCIAL RISK ASSESSMENT AND MANAGEMENT: To consider amendments if any.
It was noted that the agenda item should have referred to Risk Assessment. It was agreed that the Deputy Clerk would check if there was a separate Financial Risk Assessment and advise members. It was proposed by Cllr T Bisdee and seconded by Cllr R Atkins that the document required redrafting and that they would form a working party to do this. The revised document would then be brought back to the Governance Committee for consideration. In the meantime, the current document would remain in policies. Unanimous.
GOV18 RECORDING AND FILMING OF MEETINGS: To consider amendments if any. Cllr H Atkins proposed, and Cllr R Atkins seconded that the Protocol should be agreed with the grammatical corrections and the corrected version attached to these minutes. Unanimous
GOV19 TRAINING AND DEVELOPMENT: To consider amendments if any.
Cllr S Hamilton proposed, and Cllr R Atkins seconded that the policy remain as presented. Unanimous.
GOV20 DATE OF NEXT MEETING- To take place on Monday 24th of October 2022.
Meeting closed 9.21 pm