PADDOCK WOOD TOWN COUNCIL
The Podmore Building, St Andrews Field, St Andrews Road
Paddock Wood, Kent, TN12 6HT
Telephone: 01892 837373
www.paddockwood-tc.gov.uk
NOTICE OF A MEETING OF PADDOCK WOOD TOWN COUNCIL TO BE HELD ON Monday 20th February 2023 at 7.45 pm in The Day Centre, Commercial Road, Paddock Wood
Residents do not need to attend a meeting to ask a question of the Council. Questions can be sent at any time to the Council offices using the details above.
PROTOCOL FOR RECORDING VOTES
A member may request a vote be recorded provided the request is made, before moving on to other business.
QUESTIONS FROM RESIDENTS (15 minutes)
If you wish to speak to the Council about any item on the agenda, please see the updated Protocol for the Public attending Town Council and Committee meetings, which can be found on the website or can be obtained from the Town Council offices.
BOROUGH & COUNTY COUNCILLORS UPDATE (10 minutes)
Town Councillors should submit questions a week in advance, if possible, to the Borough/County Councillor concerned (copied to the Town Clerk).
APOLOGIES: Cllr R Turk
C117 DECLARATIONS OF INTEREST
C118 MINUTES OF THE PREVIOUS MEETINGS.
(a) To APPROVE the minutes from the meeting held on 16th January 2023
(b) To NOTE the minutes from the Planning & Environment Committee meeting held on 16th January 2023 and 6th February 2023
(c) To NOTE the minutes from the Finance Committee held on 9th January 2023
(d) To NOTE the minutes from the Governance Committee meeting held on 23rd January 2023
C119 MATTERS ARISING FROM THE PREVIOUS MINUTES NOT INCLUDED ELSEWHERE ON THE AGENDA
(a) Wesley Centre
(b) Highways Improvement Plan
(c) Letter of thanks from the King
(d) Feedback from meeting with TWBC re Paddock Wood Car Parks.
C120 FINANCE
- a) To APPROVE the attached payments list voucher nos: 926-1001
- b) To NOTE the attached receipts list 236-247
- c) A grant request has been received from the Samaritans for £250
There is £2000 left in the budget and members need to consider whether to agree to their request. (Details previously provided with agenda)
C121 GOVERNANCE
Minor amendments have been made to the following policies which members are asked to NOTE:
- Email Usage Policy
- Procedure for managing questions to Borough and County Councillors at Town Council meetings.
- Protocol for the public attending Town Council and Committee meetings.
- Town Council Public Participation Policy
Members are asked to approve a new policy
- e) Co-option Policy
C123 COMMUNITY CENTRE
- a) Members are asked to agree that the lease can be signed between the Town Council and Paddock Wood Community Centre Operations ltd as soon as the Town Council takes ownership of the building which is now anticipated to be on 3rd The final document is attached.
- b) Update on appointment of the Centre Manager
- c) The Board minutes from January 2023 have been posted on the Town Council website.
- d) Any other information
C124 NEIGHBOURHOOD PLAN
Following the submission of the answers to questions submitted by the Inspector to TWBC and PWTC a response from the Inspector is awaited. All documents can be found on the TWBC website.
C125 ANNUAL TOWN MEETING
Scheduled for Wednesday 5th April
Members are asked for suggestions about a speaker
Local groups who have received grants from the Council over the last year will receive an invitation to attend and update everyone on what they have spent the funds on.
C125 REPORTS FROM REPRESENTATIVES
(a) Chairman’s meeting; no meeting has taken place
(b) Paddock Wood Business Association; meeting scheduled for 16th February
(c) Bereko Committee; soup and a roll 10th February 2023
(d) KALC – no meeting has taken place
(e) Medway Valley Line
(f) Hop Pickers Line
(g) Youth Council
(h) Putlands Leisure Centre – No meeting has taken place
(i) Royal British Legion
(j) Members who attended any other meeting on behalf of PWTC will be invited to report.
C126 MATTERS FOR CONSIDERATION IN PRIVATE:
Members to consider whether to pass a resolution under Section 100(A) (4) of the Local Government Act 1972 to exclude the public from the remainder of the meeting on the grounds that consideration of the items of business is likely to involve the disclosure of exempt information as defined in Paragraph 1 of Part 1 of Schedule 12A, Access to Information: Exempt Information to the Act (as amended).
- Staffing Issues: To receive information
- Complaint received: To receive information
C127 DATE OF NEXT MEETING:
The next meeting will take place on Monday 20th March at 7.45 pm in The Day Centre, Commercial Road.
Claire Reilly
Deputy Clerk to the Council
14th February 2023
