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Finance Minutes – 9th January 2023

Minutes Uploaded on January 18, 2023

PADDOCK WOOD TOWN COUNCIL

The Podmore Building, St Andrew’s Road, Paddock Wood, TN12 6HT Telephone: 01892 837373 www.paddockwood-tc.gov.uk

 

MINUTES OF A MEETING OF THE PADDOCK WOOD TOWN COUNCILS FINANCE COMMITTEE HELD ON MONDAY 09 JANUARY 2023 AT 7.45 P.M. IN THE DAY CENTRE, COMMERCIAL ROAD, PADDOCK WOOD

 

Cllrs Present:                                    H. Atkins, R. Atkins, M. Flashman, R. Moon, M. Ridger & C. Williams

Also Present:                                     K. Bell (Locum Clerk), T. Maxwell (RFO) & C. Smith (Estates Manager)

Members of the Public Present:      4

Cllr Flashman opened the meeting and welcomed all present

 

F27      APOLOGIES FOR ABSENCES:  There were none

 

F28      DECLARATIONS OF INTEREST:  There were none

 

F29      MINUTES

F29.1   Meeting held on 12 December 2022:  It was proposed, seconded and:

RESOLVED:   To approve the minutes from the meeting as an accurate record of those proceedings.                                       Unanimous

 

            F29.2   Update on Matters Arising from the Previous Meeting:  There were none.

 

F30      BANK AND CASH BALANCES:  It was reported that the balances at 31 December 2022 were £1,017,259.71.

 

F31      FEES and TARIFFS

            F31.1               Cemetery Charges:  Following a discussion, it was proposed, seconded and:

                                    RESOLVED:   That the charges be agreed as per the attached schedule. By Majority

                        Cllr Moon left the meeting.  After a short suspension in proceedings, the meeting continued.

 

F31.2               Elm Tree:  Following a discussion, it was proposed, seconded and:

RESOLVED:   That pitch fees would increase by 11.1% i.e., the November 2022 CPI                                 Unanimous

 

F31.3               Allotments:  Following a discussion, it was proposed, seconded and:

RESOLVED:   That the matter would be deferred to the Estates Committee who would be asked to make recommendations for consideration.            Unanimous

 

F32      BUDGET:  The RFO and Locum Clerks were thanked for preparing thorough and comprehensive budget papers for members consideration.  The RFO presented the budget and members considered the following options.

            Option A          Not opening the Community Centre

Budget requirement    £680,456

 

Option B         Opening the Community Centre

Budget requirement £757,956

 

            Following a discussion, it was proposed by Cllr. H. Atkins, seconded by Cllr. R. Atkins    and:

RESOLVED:   That the Finance Committee did not recommend a budget and the matter went straight to full council for consideration

                        For       2          Against            3                                  Motion Failed

 

It was further proposed by Cllr. Flashman, seconded Cllr. Williams and

RESOLVED:   To recommend that council approve Option B with a budgetary requirement of £757,956.

For       3          Against            2                                  Motion Carried

It was further

RESOLVED:   That TWBC would be asked to clarify the Band D equivalents for 2023/2024.

 

F33      ACQUISITON OF ESTATES VAN:  Following a discussion, it was proposed, seconded and:

            RESOLVED:   That Council would be asked to approve a budget of £15,000 spread over 3 years to purchase a suitable vehicle.  It was noted that this decision did not mean that an EV vehicle would not be purchased at some time in the future.                    Unanimous

 

F34      Matters for Consideration in Private

            F34.1   Scallywags Charges.  Deferred pending an examination of the lease.

 

F35      DATE OF NEXT MEETING:  TBC

 

There being no additional business, the meeting concluded at 8.51 p.m.

 

These minutes are not verbatim, but a summary of discussions and decisions made at the meeting

 

Committee Chairman:          ………………………………..              Date:   …………………….