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Estates Minutes – 14th November 2022

Minutes Uploaded on December 6, 2022

PADDOCK WOOD TOWN COUNCIL

The Podmore Building, St Andrews Road, Paddock Wood

Tonbridge, Kent, TN12 6HT

Telephone:  01892 837373

www.paddockwood-tc.gov.uk

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MINUTES OF A MEETING OF THE ESTATES COMMITTEE held on Monday 14th of November at 7.45pm in the Day Centre, Commercial Road.

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PRESENT Cllr D Boyle ( in the chair) Cllr R Turk, Cllr H Atkins, Cllr T Bisdee, Cllr M Flashman, Cllr R Moon, Cllr D Sargison

 

In attendance Mrs Claire Reilly Deputy Clerk, Carl Smith Estates Manager.

 

APOLOGY:             Cllr R Atkins

 

ES39            DECLARATIONS OF INTEREST

                     There were no declarations of interest.

 

ES40            MINUTES OF THE PREVIOUS MEETING

To APPROVE the minutes of the meeting held on the 10th October, 2022. These were approved and signed by the Chairman.

 

ES41            CHILDRENS GRAVE AREA PATH

                     Further to item ES26 e) previous meeting

Members discussed the issue with the poor workmanship and wrong materials that had been used when the path was installed. Cllr D Boyle proposed and Cllr H atkins seconded that contractor B’s proposal should be accepted and the proposal from the original contractor and the other alternative contractor declined and the work commissioned subject to there being sufficient funds available in the budget. Unanimous. Agreed.

 

ES42            ESTATES MANAGER’S REPORT

To receive an update from the Estate’s manager.

 

Health and Safety

No reported accidents this month.

 

Play grounds

Annual playground inspections – survey undertaken and reports received.

 

Tree work

Quotes provided, waiting for a start date by the contractor.

Request from Baxalls to prune two trees in new car park for the new lighting.( see ES 45)

There is a dead tree upright in the Old Churchyard that will have to come down as a safety risk.

There is an untended goat willow on the batters that has been pollarded in the past and requires either pollarding or felling as it poses a risk to the adjacent residential fences or anyone passing by.

Cllr D Boyle proposed and Cllr H Atkins seconded that these tree works should be done subject to there being sufficient funds available in the budget. Unanimous. Agreed

 

New cemetery

Skip ordered for large amount of left-over memorial flowers.

 

Vehicle Fleet

Toyota van has had work completed out as previously raised.

 

Town Centre Planters

Bedding plants and some permanent planting carried out in the planters

 

Elm Tree Septic tank

This is having to be emptied more than expected. One contractor has attended and confirmed this is because surface water run off is going into the tank and filling it up. The estates manager has one quote for the remedial work and will obtain further quotes and report back .The cost is substantial and will have to go into the budget for next year.

 

Foalhurst Wood

The budget for this year has already been exceeded, mainly due to major essential tree work and  repairs to bridges all of which was unavoidable to keep visitors safe.

 

ES43            PLAY AREA REPORTS

A member raised the matter of a complaint from a resident regarding a faulty gate on St Andrews park. The safety report assessed this a low risk and it would be dealt with in the course of works to be done. The Estates Manager is reviewing the reports and will prepare a schedule of works and obtain costings from play equipment providers for the work required. Members were advised that some equipment may need to removed in the meantime due to safety concerns. This is unavoidable as there are insufficient funds available to do all the work before the next financial year.

 

ES44            MEMORIAL FIELD FOOTBALL PITCH

                     Members discussed the suggestion from Baxalls to move the football pitch from it’s present location slightly which would also slightly reduce the dimensions which wqould still be within FA specifications. Cllr D Boyle proposed and Cllr R Turk seconded that

The Council agree to this as per the plan provided. Unanimous.

 

ES45            TREE WORK ADJACENT MEMORIAL FIELD

Request from Baxalls to prune two trees in new car park for the new lighting. Cllr D Boyle proposed and Cllr H Atkins seconded that these tree works should be done subject to there being sufficient funds available in the budget. Unanimous. Agreed

 

 

ES46            AUTOMATIC WATER METER READERS

                     Members were advised that water bills that were unexpectedly high had been received and that the Estates manager had been unable to establish the reason for this despite having checked the meters. There appears to be an issue with this utility provider.

Following discussion members felt that this matter should be brought back to the committee once the possibility of an alternative provider has been investigated and that the costs of the automated readers should go into the budget for next year.

 

ES47            DATE OF NEXT MEETING

The next meeting will take place on Monday 12th December at 7.45 pm in the Day Centre.

 

 

Paddock Wood Town Council