Documents

Estates Agenda – 11th October 2021

Agendas Uploaded on October 5, 2021

PADDOCK WOOD TOWN COUNCIL

The Podmore Building, St Andrews Road, Paddock Wood

Tonbridge, Kent, TN12 6HT

Telephone:  01892 837373

www.paddockwood-tc.gov.uk

__________________________________________________________________________

NOTICE OF A MEETING OF THE ESTATES COMMITTEE to be held on Monday 11th October 2021 at 7.45pm in the Day Centre, Commercial Road.

__________________________________________________________________________

 

APOLOGIES             Mrs N Reay, Town Clerk

 

ES33              DECLARATIONS OF INTEREST

 

ES34              MINUTES OF THE PREVIOUS MEETING

To APPROVE the minutes of the meeting held on 11th October 2021.

 

ES35              MATTERS ARISING FROM THE PREVIOUS MEETING      

  1. a) ES20 (c) E-van update – Ton Hire do not have any hybrid or e-vans to hire.
  2. b) ES23 – Legionella Survey – the price has remained the same as the original quote and the order has been placed.
  3. c) ES28 – the new bench has been ordered by the manufacturers have advised that there is a 12 week lead in time.
  4. d) ES29 – The Estates Manager will arrange for the cuttings to be cleared by a contractor after the last cut of the year, if required.
  5. e) ES31 & ES32 – the Council’s solicitor has been instructed accordingly

 

ES36              FLOODING PUTLANDS FIELD

                        To receive a report from Cllr Turk, and for members to consider what further action, if any, the council should take.

 

ES37              MEMORIAL PAVILION

The rear of the Pavilion has been covered in a significant amount of graffiti.  The Council normally removes graffiti by pressure washing or a chemical remover if it is a small area.  Unfortunately, as the Memorial Pavilion is timber clad neither of these methods will work without further damage to the building.

A specialist company has been identified and they have quoted £1,800 + VAT to clean the Pavilion.  They have tried a test area and it would appear to be successful.  See attached photos.

 

Members are asked to consider if they wish to proceed with this work, in light of discussions to renovate the pavilion.  Estimates to upgrade the pavilion have been received and are in the region of £30k. Under the Council’s Financial Regulations specifications and formal tender documents will need to be drawn up if members wish to progress with this project.

 

ES38              COVID TEST CENTRE

                        KCC is looking for suitable walk in testing sites and have approached the town council.

Details of what is required are attached for members consideration.  Possible locations would be the Green Lane Car Park or the Memorial Car Park/Tennis courts.

 

ES39              BUDGET 2022/23

The following proposals are put forward for consideration.

  1. a) £20,600 is available under a section 106 agreement for FHW. The agreement states that this for improvements to Foal Hurst Wood.  Estimates for the resurfacing of the car park are £25,000.
  2. b) Tree Planting – to consider future tree planting plans. Details of the Queen’s Green Canopy can be found on the following website.  https://queensgreencanopy.org/  TWBC have advised that they have a supply of saplings to give away and some specimen trees at a reduced rate.  Details have been forwarded to members.  The Town Council allocated £2000 for tree planting in 2021/22.
  3. c) New bench for Memorial Field in Memory of David Henshaw – £500
  4. d) Day Centre Improvements – the Town Council has in its earmarked reserves £4500, as well as the £10,860 which was received as Covid Relief for the Day Centre. Total £15,360.
  5. e) Improvements to White’s Corner – to considering removing the high hedges around the benches which create a secluded area for antisocial behaviour and re planting the whole area
  6. f) Any other projects members wish to put forward for consideration.

 

ES40              ESTATES MANAGER’S REPORT

 

ES41              DATE OF NEXT MEETING

The next meeting will take place on Monday 8th November 2021.

 

 

Nichola Reay

Clerk to the Council

5th October 2021.

Paddock Wood Town Council